Group trips run on fronted money — someone books the shuttle, someone else buys four people's gas canisters. The Expenses tab keeps score so nobody has to.
Adding An Expense
Add an expense with a title, amount, date and who paid, then split it between members — evenly or with custom amounts per person. Pack Shadows join in like anyone else, as payer or ower. Each expense also takes:
- a category — Transport, Food, Groceries, Stay, Permit, Gear or Other — shown as an icon tile so the list scans easily
- an optional link (the booking confirmation, the receipt, the campsite page)
- notes, and an optional link to the itinerary item it belongs to
Planned Vs Actual
Expenses can be planned (the ferry you'll book next month) or actual (money already spent). Planned expenses keep future costs visible without touching anyone's balance — they're excluded from the running totals until they become real. A planned expense can even leave the payer as TBD while the group figures out who's booking. When the money moves, flip it to actual.
Balances And Settling Up
The Your position panel shows where you stand: what you've paid, what your share is, and whether you're owed or owing overall.
When the trip winds down, the settle-up suggestion turns the whole tangle into the smallest possible set of payments — "Alex pays Sam $62" beats eleven micro-transfers. Record each reimbursement as it's paid and the balances update until everyone's square.
Tip: When the owner closes the hike, everyone gets a final expense summary email with the settlement — a clean record for the group chat sceptics.
Currency
Each hike has one currency, chosen when it's created — every amount on the hike uses it.